How Nova Scaled Payouts to 60 Countries

The Challenge

Nova went from paying a handful of vendors in Europe to thousands of partners worldwide—fast. Their pains:

• 5+ banking portals, each with different cut-off times
• Manual FX conversions and opaque fees
• Week-long reconciliation cycles every month end

The Solution

Nova plugged our treasury API into their payout engine:

• Virtual accounts per market to segregate flows
• Automated FX rules (bulk conversions at preferred rate windows)
• Real-time webhooks to update their ERP (no more CSV uploads)

Results

• 60→2 hours to reconcile monthly payouts
• ~35 bps saved on average FX costs
• 95% fewer failed or delayed payments (thanks to validation + alerts)

“We didn’t just speed things up—we actually trust our cash positions now.” — Jenna Patel

Implementation Timeline

1. Week 1–2: Map current bank feeds & design target flow
2. Week 3–4: Stand up multi-currency wallets and virtual accounts
3. Week 5: Ship webhook listeners & reconciliation rules
4. Week 6: Turn on automation, monitor exceptions only

Lessons Learned

• Define ownership: Ops vs Finance vs Engineering.
• Start with the top three corridors; generalize later.
• Get alerts in the tools your team actually watches (Slack/Teams).

Want to achieve something similar? Reach out and we’ll blueprint it with you.